The case + accounts software built specifically for small dental laboratories
LabMate is a Windows desktop app for labs with 1–15 technicians. Case tracking, per-step piece-wage payroll, integrated invoicing with re-bill protection, materials inventory at real cost, and one-click month-end close — in a single tool that installs on your lab PC and runs without internet. No SaaS subscription. No vendor lock-in.
- From $1,995 one-time · no subscription
- Installs in under 5 minutes
- Runs entirely offline
Most small labs are stuck on paper, spreadsheets, and 1990s software
Most small dental labs run cases on paper slips, payroll on spreadsheets, invoicing on QuickBooks templates, and accounting on whatever the bookkeeper inherited from the last one. None of these tools talk to each other. Lab owners spend Saturday afternoons figuring out what each tech did, what each case actually cost, and whether last month's revenue was real.
Off-the-shelf "lab management software" mostly exists for 50+ technician labs — priced per seat, with hosted databases, support contracts, and ongoing fees that don't pencil out for a smaller shop. The owners I talked to wanted something different: one tool that runs on the front-desk PC, no monthly subscription, no internet required, and built around how a small lab actually works.
LabMate is that tool. Built specifically for labs of 1–15 technicians. One install. One owner. No vendor between you and your data.
Everything a small lab actually needs, nothing it doesn't
Case tracking — from pickup to ship
Every case moves through the lab on a real workflow, not a paper slip. Scan a barcode at each stage. Know who has what, when, and what step is next — without anyone asking.
Per-step technician payroll
Pay by the piece, by the step, the way you actually pay. Each step a tech completes credits them automatically. Month-end payroll matches what they did — no spreadsheet reconciliation, no underpayment disputes.
Integrated invoicing — with re-bill protection
Invoices generate from completed cases with one click. Built-in safeguards stop the same case being invoiced twice. Statement-ready PDFs go to the customer in seconds, not at the end of the month.
Materials inventory with real cost
Track materials at their actual cost — not last quarter's. See your true margin per case, per technician, per material. Spot when you're losing money on a job type, not after a year of doing it.
Month-end close in one click
End the month with a single accountant-ready folder: invoices, payroll, materials cost, P&L summary. Hand it to your bookkeeper. QuickBooks export bundled in if you do it yourself.
Runs offline, on your lab PC
No internet required after install. No SaaS subscription. No cloud account. Installs in one click on Windows 10/11. Your data stays on your computer, with automatic backups to OneDrive (or wherever you choose).
What does a case actually cost you?
Your numbers
Per case
At 200 cases/month, that's your annual margin on this case type.
LabMate tracks materials at real cost and credits labor per step automatically — so this number falls out at month-end instead of becoming a spreadsheet project. See the full method →
Book a free demoQuestions lab owners ask
Who is LabMate for?
Is this SaaS? Do I pay monthly?
What does LabMate cost?
How long does setup take?
What if I already use other lab software?
Does it work with QuickBooks?
What happens if my computer crashes?
See LabMate running on a real lab's data
Book a free 30-minute demo. I'll walk you through how LabMate handles your actual workflow — your case types, your technicians, your payroll structure. No pitch, no obligation. If it's not the right fit, I'll tell you what is.